Financial Administrative Assistant (Clerical Assistant, CUPE 1975 OS4)
The JSGS is a provincial school with campuses at the University of Regina (U of R) and the University of Saskatchewan (U of S). This position will be based at the School’s U of S campus; however, as with all positions in the School, regular interactions with colleagues at the U of R campus are expected and encouraged.
Primary Purpose: To provide confidential administrative and financial support to the Johnson Shoyama Graduate School of Public Policy’s U of S campus and its direct-reporting centres based in Saskatoon. This position ensures the effective management of finances and timely processing of all financial transactions. The incumbent is expected to work effectively in a team environment and to provide support and guidance on financial-related matters.
Nature of Work: This position reports to the JSGS Manager and Executive Assistant and is part of the School’s administrative team. The Financial Administrative Assistant will be an energetic and highly motivated individual who thrives in a dynamic and fast-paced environment, as this is a complex, high-volume position. Working with competing deadlines and shifting priorities is the norm.
Sound judgement, superb accuracy, and the ability to meet deadlines are essential. The Financial Administrative Assistant is expected to gain a solid understanding of the University’s and tri-agency financial processes and polices and have the confidence to problem solve and take appropriate action when required. Problems and situations encountered can be complex and require analysis and research to resolve. Considerable discretion is required as the position is privy to and works with highly sensitive and confidential strategic, financial, and personnel information.
- Liaises with ConnectionPoint on the processing of travel and other reimbursements, cheque requisitions, service income requisitions, purchase requisitions/orders, and other financial transactions
- Provides guidance and/or assists staff, faculty, and students with reimbursement claims
- Assists the Finance SBA with contract processing and tracking
- Conducts monthly reconciliations of a large number of funds
- Assists with payroll-related reconciliations, changes, and submissions
- Reviews and reconciles PCard purchases for staff and faculty in JSGS and its direct-reporting centres on a timely basis and in accordance with the University of Saskatchewan’s PCard policy
- Maintains the integrity of financial information by ensuring that financial data is complete and accurate and complies with legislation, general accounting principles, best practices, agreements with external parties, and U of S policies and procedures
- Gains thorough understanding of and stays current on the policies and procedures of the University of Saskatchewan, University of Regina (as applicable), tri-agency, and other relevant external funding agencies
- Develops correspondence, reports, and written materials as required
- Ensures that priorities and deadlines are met and decisions are implemented in a timely manner
- Maintains paper and electronic documentation for audit compliance
- Builds and nurtures positive and collaborative relationships with people at all levels throughout the campus community and with relevant external organizations
- Works as a collaborative member of the School’s administrative team, providing support and coverage as required
- Plays an active role in continuous improvement to processesEffectively represents the School and its direct-reporting centres in all contacts, ensuring the right tone and interest are projected, dealing with issues and concerns, solving or appropriately referring problems related to office functioning as they arise, and maintaining appropriate confidentiality of information and materials
- Participates in various special projects and other duties as assigned
Education: Grade 12 and the successful completion of a business diploma in a related discipline and/or a business administration and/or accounting certificate are required. An equivalent combination of education and experience may be considered.
Experience: A minimum of three to five years of experience providing administrative, finance, and accounting support is required. Demonstrated proficiency using Microsoft Word and Excel is required. Knowledge of and experience with the University of Saskatchewan’s financial and administrative systems (Unifi, Fast, Crystal Reports, AboutUs, and Concur), as well as experience working within a research environment would be considered assets.
- Demonstrated Working knowledge and understanding of accounting terminology and financial transactions and statements
- Demonstrated ability to exercise sound judgement, discretion, diplomacy, and professional integrity
- Excellent interpersonal and communication skills, both verbal and written; possess a professional attitude with the ability to provide timely and courteous service under stressful conditions with a tactful and friendly approach
- Demonstrated ability to be self-motivated with the ability to take direction, work effectively, and show initiative
- Proficient proven problem-solving abilities
- Demonstrated ability to make discretionary decisions as required
- Meticulous attention to detail and demonstrated accuracy in all aspects of their work
- Strong computer skills with particular proficiency with Microsoft Excel spreadsheets
- Demonstrated effective organizational skills and the acumen to handle complex situations and manage multiple projects with competing deadlines while working within a fast-paced, high-volume work environment
- Ability to establish and maintain the level of professional relationships that support exceptional collaboration
- Demonstrated ability to identify issues and develop and implement creative and outcomes-oriented solutions
- Demonstrated ability to gather, analyze, and present information
- Ability to work effectively independently within a team-oriented and diverse atmosphere
Fulbright Canada Research Chair in Public Management, Public Policy, or International Trade
Compensation: US$25,000 for 4 months
Term: Grants begin in either September 2019 or January 2020
Specializations: Public health and social policy, innovation policy, resource and environmental policy, and public sector management.
Location: Johnson Shoyama Graduate School, University of Saskatchewan campus (Saskatoon)
Fulbright Canada is a joint, bi-national, treaty-based organization created to encourage mutual understanding between Canada and the United States of America through academic and cultural exchange. Fulbright Canada is supported by the Canadian Government through Global Affairs Canada, by the United States Government through the Department of State, and by a diverse group of corporate sponsors, charitable trusts, and university partners. It is governed by an independent Board of Directors and operates out of Ottawa.
The Johnson-Shoyama Graduate School of Public Policy is a provincial center for advanced education, research and training, with locations on two university campuses; the University of Regina and the University of Saskatchewan. The school’s faculty members train graduate students in an interdisciplinary environment, educate the public on policy matters and improve the knowledge base from which policymakers draw. The school provides the opportunity to work on contemporary public policy and administration challenges in an academic environment renowned for innovation.
Saskatoon offers all the advantages of a large center within a rich natural, parkland setting. Residents benefit from affordable housing, diverse arts and cultural activities and year-round festivities.
Applicants are encouraged to identify their primary and alternate choices on the application. Formal letters of invitation should not be sought; however, applicants are encouraged to contact the institution to discuss research interests.
For more information contact:
Brad Hector, Fulbright Canada Program Officer (Scholars)
Houston Family Research Fellow
The Johnson Shoyama Graduate School of Public Policy (JSGS) invites applications for a full-time postdoctoral researcher. Knowledge of and interest in human health and well-being with a particular focus on inequality and social policy is required. Research featuring international and comparative perspectives that sheds a unique light on the Canadian situation is especially welcome, as are projects that seek to compare provinces and municipalities.
The successful candidate will have recently completed their PhD in a relevant field prior to assuming the position. We are seeking candidates who have an established record of research productivity, independent investigation, creativity, and initiative and should be committed to evidence-based policy change. Experience engaging with the media and general public is also valuable.
This position is for a one-year term with the possibility of a one-year renewal. The Research Fellow is funded in part by the Houston Family Trust for Evidence-Based Public Policy, and the remuneration will be $50,000.
Applications will be reviewed commencing June 15, 2018, and will continue until the position is filled. Interested candidates are invited to send their applications – including a cover letter, a short research proposal, current CV, and the names of and contact information for three references to:
Ms. Amber McCuaig, Manager and Executive Assistant to the Director
Johnson Shoyama Graduate School of Public Policy
University of Saskatchewan Campus
141 – 101 Diefenbaker Place
Saskatoon, SK S7N 5B8 Canada
[If applying via email, please submit a single PDF file compiling all documents.]
The selection process will be managed by the Johnson Shoyama Graduate School of Public Policy and the Trust Committee.
About the Houston Family Trust for Evidence-Based Public Policy
Stuart and Mary Houston, as a reflection of their lifelong commitment to social justice particularly as it involves health and income inequalities, established the Houston Family Trust for Evidence-Based Public Policy at the Johnson Shoyama Graduate School of Public Policy.
About the Johnson-Shoyama Graduate School of Public Policy
The Johnson Shoyama Graduate School of Public Policy was established in June 2007 as a collaboration between the University of Regina and the University of Saskatchewan. Since then, it has swiftly become one of Canada’s leading policy schools for educating graduate students and public servants interested in improving public management and creating public value. Today, JSGS offers six graduate programs, six master’s certificates, and a number of executive education options. JSGS faculty members are highly engaged in teaching, research and writing that have an impact on issues affecting Canadians and the global community. Working together and alongside colleagues in the public service and industry, JSGS faculty have advanced knowledge related to innovation, science and technology policy, social policy and inequality, and governance. Together, they enrich the evidence base on which policymakers can draw in order to develop policies and programs that positively impact the needs of Canadians. For more information, visit www.schoolofpublicpolicy.sk.ca.
The Johnson Shoyama Graduate School of Public Policy (JSGS), in collaboration with Indigenous Works – a national organization specializing in workplace inclusion strategies and corporate/Indigenous partnership development – is seeking a postdoctoral fellow to play a key role in a multi-year study of the engagement of Indigenous communities with resource companies and industries.
This new research initiative will develop a deeper understanding of partnership competencies and create a new partnership benchmarking system and learning program. The project is further supported by Mitacs, the leading funder of applied professional research in Canada. This initiative is led by Dr. Ken Coates, Canada Research Chair in Regional Innovation on behalf of the JSGS and Indigenous Works.
The postdoctoral fellow will play a major role in the development of the research plan, the training of other team members, and the coordination of the research project. The successful candidate will have recently completed their PhD in an appropriate social science discipline. Knowledge of organizational development systems, models, and approaches will be an asset. The successful candidate will have a solid background in research design and community-based research methodologies. They will also have experience working with Indigenous communities and will be interested in participating in a major national team project.
The postdoctoral fellowship will be for a two-year term beginning July 1, 2018, and will be based at the JSGS’s University of Saskatchewan campus in Saskatoon, Saskatchewan. The position will require some travel to meet with team members across Canada and, in particular, to conduct community-based research in Indigenous communities.
Applications will be reviewed commencing March 1, 2018, and will continue until the position is filled. Interested candidates are invited to send their applications – including a cover letter, current CV, and the names of three references to:
Dr. Ken Coates
Canada Research Chair in Regional Innovation
Attn: Indigenous Works Partnership Benchmarking Project
Johnson Shoyama Graduate School of Public Policy
Room 181 – 101 Diefenbaker Place
University of Saskatchewan
Saskatoon, SK S7N 5B8
About the Johnson-Shoyama Graduate School of Public Policy
The Johnson Shoyama Graduate School of Public Policy (JSGS) was established in June 2007 as a collaboration between the University of Regina and the University of Saskatchewan. Since then, it has swiftly become one of Canada’s leading policy schools for educating graduate students and public servants interested in improving public management and creating public value. Today, JSGS offers six graduate programs, six master’s certificates, and a number of executive education options.
JSGS faculty members are highly engaged in teaching, research and writing that have an impact on issues affecting Canadians and the global community. Working together and alongside colleagues in the public service and industry, JSGS faculty have advanced knowledge related to innovation, science and technology policy, social policy and inequality, and governance. Together, they enrich the evidence base on which policymakers can draw in order to develop policies and programs that positively impact the needs of Canadians.